The International Association for Research on Economic Psychology (IAREP) is committed to ensuring the privacy and confidentiality of members, potential members, and our website visitors; this policy sets out how we will treat your personal information.
Reference to personal data may include any information which directly or indirectly identifies you. This will normally be your name, address, contact details (usually your email address), and your bank account details (if paying your subscriptions by bank transfer or direct debit). The personal data you supply to us will be held in electronic and/or paper format.
The processing of personal data by IAREP shall be in line with the European Union’s General Data Protection Regulation of 2018 (GDPR).
This policy reflects our duties under the GDPR to use information fairly, keep it secure, make sure it is accurate and keep it up to date. This policy does not apply to other organisations to which we may link and whose privacy policies may differ.
Please read the following policy to understand how your personal information will be treated. It may change from time to time, so please check back periodically. This policy was last updated on 11h February 2019.
HOW IAREP USES YOUR PERSONAL DATA AS A MEMBER
General information about IAREP's use of your data and how we may contact you
All information that IAREP holds concerning you as an individual (your personal data) will be held and processed in accordance with the provisions of the GDPR. That is, it will be held on a secure server, approved by the university of one of IAREP’s officers, and will only be accessed by officers via a secure password.
Your data is used by the IAREP to manage your membership record and our relationship with you as a valued member. When you become a member of IAREP, either through registering for our conferences or by individual membership application, we add you to the IAREP-NET email list, hosted on the UK universities JISC platform. You will be asked to consent to this, and you may leave the list at any time.
Purposes of processing
We process the data you provide to enable us to carry out our legitimate interests and to help us deliver services to you, which includes the following purposes:
1. to administer and manage your membership records,
2. to provide you with information about IAREP's activities and benefits and other important information relating to your membership,
3. to conduct elections and ballots,
4. to invite members to meetings during the annual conference as well as meetings of bodies within IAREP to which you may be elected, co-opted or appointed,
5. to comply with any laws or regulations, and
6. for other purposes as set in the IAREP rules.
By joining IAREP you should understand that IAREP may use some or all of the personal data you have provided for the above purposes.
Where the processing of personal data is based on our legitimate interests, it is to act in the interests of you as a member or of members as a whole. Where based on our legitimate activities these are in furtherance of our objects, and policies as a professional association and limited company without share capital.
Access to your personal data
We will keep your personal data confidential and will take appropriate measures to protect it against loss, theft or misuse and to safeguard your privacy.
Your personal data will be available to IAREP's officers for the purposes of carrying out their IAREP duties.
IAREP will not disclose any of your personally identifiable information to any third party without your consent except under special circumstances where we believe that the law requires it.
Updating membership records and communications
Your membership data is processed to enable to us to meet our legitimate interest to keep you informed of news and our activities. We send our members regular communication by email to their designated email addresses via the IAREP-NET email list.
You can alter your preferences for communications (including the means of communication) from IAREP. Please note if you change your preference so as not to receive some communications from us that could mean that you will not receive important information about IAREP's activities and policies.
HOW WE MAY USE YOUR INFORMATION AS A VISITOR TO THE WEBSITE OR AS A POTENTIAL MEMBER
We do not collect personal data from visitors to our website.
ALL PERSONAL DATA
If you decide to leave the IAREP we will only retain your data so long as is reasonably necessary. Generally this will be no longer than two years.
Subject Access Requests and other rights
You have a right to access your personal data held in our records, whether electronically or in hard copy. You should contact our Honorary Secretary should you wish to have access to this information.
We also recommend that you advise us should we need to update or complete any of our records containing your personal information.
If you wish to rectify or to erase your personal data, please also contact our Honorary Treasurer.
As an individual you have a statutory right to object to IAREP processing your data. If you wish to do so you must contact the Honorary Secretary at the address or email given above.
Security of processing
IAREP has implemented technical and organisational measures to ensure the processing of personal data remains secured, including data security training for all IAREP officers; however, absolute security cannot be guaranteed.
We make every effort to protect the loss, misuse and alteration of information under our control. For example, we routinely back up our personal data files on the secure. However, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
Transferring personal data outside of the European Economic Area
For any of the above purposes, we may transfer some or all of your personal data to countries outside the European Economic Area ("EEA"). Countries outside the EEA may not have data protection laws as comprehensive as those that exist in the EEA. We have, however, taken steps to ensure that data is held securely where it is transferred to our service providers outside the EEA.
Selling personal data
We will not sell your information to a third party.
Amending this policy
We may amend this policy at any time by posting a revised version on the website.
The change will take effect on the date that we post it on this page. We will take your continued use of the site and our services after that date as your acceptance of the change, so if an amendment is not acceptable to you then you should stop using the web site and our services. In these circumstances we would encourage you first to take up any concerns with our Honorary Secretary.
The website IAREP.org does not store any information that would, on its own, allow us to identify individual users of this service without their permission. The main cookies used by this website are used either solely on a per session basis or to maintain user preferences. Cookies are not shared with any third parties.
Third party cookies
We do not use providers of third-party services.
The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, United Kingdom
Phone: ++44-303 123 1113